Written by Tim

Advice on paper shredders

Certain documents aren't meant for the eyes of strangers. Think of personal data, bank statements, or legal information. A paper shredder offers a solution for safely destroying these confidential documents. Paper shredders come in all shapes and sizes. How do you decide which type is best for you? Based on the following steps, we'll help you find a suitable paper shredder.

Why a paper shredder?

Paper shredder

The use of a document shredder is recommended:

  • to prevent identity fraud
  • if the obligation exists to destroy company information or personal data

** How safe do you want to destroy documents? * The safety standard for paper shredders is divided into 6 classes, ranging from normal shredding (strips) to irreparable destruction (micro snippets). Choose below which standard of destruction fits your situation.

DIN P-2: Simple destruction for home use

  • Documents will be made hard to read
  • Strips are < 6mm
  • Roughly 38 strips per A4 sheet

DIN P-3: For destroying personal data

  • Documents will be shredded and will then be difficult to restore
  • Shreds are 4x50mm
  • Roughly 320 shreds per A4 sheet

DIN P-4: Used by lawyers and notaries

  • Documents are irrecoverably shredded
  • Shreds are 4x38mm
  • Roughly 421 shreds per A4 sheet

DIN P-5: Used by the government and the Ministry of Defense

  • Documents are irreparably destroyed
  • Snippers are 2 x 15 mm
  • Approximately 1000 shreds per A4

General Personal Data Regulation (GDPR)

Since May 25, 2018, a new law applies for dealing with personal data. The careful destruction of data on paper is part of GDPR. Do you want to know what you pay attention to and how best to proceed with the General Data Protection Regulation?

3. With how many people will you use a paper shredder?

It's important to know how many people will be using the paper shredder, because capacity differs quite a bit between machines. Specifically, processing a shredding order may take some time. That's why you should mind the following points:

  • The number of sheets that can be entered at a time
  • The capacity of the container
  • Automatic input function during shredding
  • The time a machine can shred non-stop, and how long it takes to cool down

4. How often will you be using a paper shredder?

Whether you need to destroy a small stack or almost daily stacks of documents every month. How intensively you use a paper shredder is an important criterion for the type of machine you choose. Some machines have automatic paper feeding, which makes the process smoother and you can continue with other activities. The machine then does all the work.

Monthly use

Go for entry-level models that fit under or next to your desk.

  • Input capacity 5 to 20 sheets at a time
  • sump tray up to 20 liters

Weekly use

A middle segment for a small office or office department

  • Input capacity of 20 to 150 sheets at a time
  • 20 to 60 liter bin
  • Optional with automatic document feeder function

Daily use

Choose from document shredders for a larger office

  • Input capacity from 100 to 500 sheets at a time
  • 60 to 100 liter bin
  • Automatic document feeder function is recommended

5. Where will you put the paper shredder?

paper shredder placement

A paper shredder is a true workhorse. The blades are powered by a motor, the consequence of which is they can be pretty noisy. Fortunately, machine casings are increasingly built with that in mind. Looking for a machine that will disturb your colleagues as little as possible during work? Look for a machine that produces less than 60dB of sound. This is about the same as a dishwasher or washing machine in operation. If you only rarely use the paper shredder, or if it's in a closed place, or farther away from workplaces, it's less important to pay attention to this.

Materials

paper shredder

The name "paper shredder" is a bit of a misnomer, actually, since there are quite a few machines that shred staples and paper clips in addition to paper. Which is very convenient, since it obviously saves a lot of time to not have to remove those beforehand. Some machines can also safely destroy CDs and credit cards, and certain paper shredders can even handle USB flash drives. In the product filter links, check the boxes for what you'd like to shred.

  • paper
  • paper clips
  • staples
  • CDs
  • credit cards
  • USB flash drives

6. What do you need with a paper shredder?

Never want to be bothered by shreds lying around anymore?

When you're using a suitable container bag, emptying your paper shredder's container will be a piece of cake, since all paper shreds will be neatly contained in the container bag. You'll then be able to simply remove it and throw it in the regular paper trash.

Do you want to enjoy your paper shredder for a long time?

Special lubricating oil is available for paper shredder blades. A drop of oil every now and then ensure your paper shredder will keep working like a charm. Want to make things even easier for yourself? Use oil sheets. Just run a sheet through the shredder, and your blades will be lubricated again.

7. Questions?

Got any questions, or would you like more advice on paper shredders? Our customer service is at your disposal 7 days a week.


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